Westchester Community College, State University of New York

Dear Student:

Welcome to the Federal Work Study Program (FWS). Under the FWS Program, we assist you in finding employment on campus and at our extension sites. In additional to finding you employment, we use the program as a vehicle to help groom you for employment outside of Westchester Community College.

To have a positive job search/employment experience we suggest that you follow the tips below:

Interview Tips

• Dress appropriately for job interviews and work
• Provide your employer with an Updated resume
• Send a thank you note or card to your interviewer whether or not you were hired

On the job tips

• Show up on time for work
• Dress appropriately for work…..ask your supervisor what is acceptable
• Commit to your work schedule
• If you will be unable to attend work for any reason, inform your supervisor in a timely manner
• Do not use your cell phones while on duty. If you need to make an important call, inform your supervisor
• Remember, your job allows you to gain valuable work experience, which allows you to be more marketable
• Always maintain professionalism and civility
• You will need to attend a Professional Development Seminar( date to be determined)
• If you are unable to continue working in your current position for any reason, inform both your supervisor and the FWS Coordinator

Reference tips

• Your supervisor will evaluate your work performance and is an excellent person to use for a job reference
• Perform to the best of your ability because it will pay off for you in the long run

Time sheet submission

• Please hand in Time Sheets on time……On the Friday after pay day
• Hours work in the final pay period of June must be submitted by the last business day in June in order for you to get paid

Summer Employment

Summer employment is paid from the next year’s Financial Aid award year. If you work for summer and do not enroll for the fall semester, you will have to repay the college all monies earned for the summer.

The Federal Work Study program provides jobs, both on and off-campus, for students who have additional need which cannot be met by grants or loans alone.

Who is qualified to receive work study?

Any student who is eligible for Federal Student Aid (FAFSA), has documented financial need, and checks the box on the FAFSA form for work study is qualified. Students can request and/or apply for work study funds any time during the academic year. Students must meet all federal financial aid eligibility requirements. For a complete list of federal financial aid eligibility requirements visit the financial aid eligibiliy page.

How and when is work study awarded?

If you meet the above requirements and receive a financial aid award letter indicating work study, you may contact the Coordinator, Melonie Cassells, at
Fedworkstudy@sunywcc.edu. Need, class schedule, academic progress, and health status determine the award. In accepting this award, students agree to work part-time and receive payroll checks every two weeks. In any academic year, a student may work for the number of hours that earns a gross salary equal to the dollar amount of his or her award. Students may contact the Financial Aid office for current hourly pay rates. Earnings may be used as needed by students (food, transportation, clothing, etc.). The college must make employment reasonably available to all eligible students. In the event that more students are eligible for FWS than funds are available, preference is given to students who have the greatest financial need.

Where will I work?

There are four categories from which to choose:

• Clerical/office positions on-campus working in various departments. Departments include Student Affairs, Health Office, Arts and Humanities, EMS Academy, Office Technology, and more.
• Community Service positions on-campus (Library, Cultural Affairs, Native Plant Center, etc.) and also at college extension sites and in community agencies.
• America Reads/America Counts, a tutoring program off-campus in your community YMCA, elementary school, and day care centers. Qualified math tutors are also needed to work on-campus and at college extension sites.
• Non-profit community agencies.

The Federal Work Study Office provides a listing of Federal Work Study jobs available on campus and in the community, as well as administrative procedures for student placement. Working hours should not conflict with class schedules. Students may not work for more than an average of 20 hours a week while classes are in session and no more than 28 hours a week during vacation periods. For more information on work study programs available contact the Federal Work Study Office at Fedworkstudy@sunywcc.edu.

Thank you
Melonie Cassells

Family Educational Rights and Privacy Act

(FERPA) Non-Disclosure Agreement The Family Educational Rights and Privacy Act (FERPA) is a federal law enacted in 1974 that guarantees the confidentiality of a student’s records. As an employee of the Registrar’s Office of Westchester Community College, it is important for you to familiarize yourself with some of the basic provisions of FERPA to ensure that you do not violate this federal law.

• You must not, under any circumstances, release to any person(s) information about a student, unless your position specifically requires you to do so or if you are directed to do so by your supervisor. You must refer any requests for information about a student to your supervisor to ensure that you do not violate FERPA.
• You should avoid acquiring student records information that you do not need to do your job, and must not exchange information about students that you may have learned while performing your job. Even a minor disclosure of information (e.g., telling another student of someone’s class schedule) may be a violation, and could result in loss of your job and disciplinary action. Keep any information obtained in the workplace at work.

Please download the PDF, print, sign, and submit your documents in order to qualify.

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Job Profile Sheet

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First Semester at Westchester Community College

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