Facility Rental Packages for Graduation Ceremonies
SUNY Westchester Community College’s Valhalla campus is an ideal location for a graduation ceremony. Abundant and convenient parking combines with access to small, medium, and large venue options that provide event customization opportunities. For convenience, we have established graduation ceremony rental packages according to the maximum capacity of our staging spaces.
All facility rentals for graduation events must comply with the following requirements:
- No animals permitted, except for service animals.
- No distribution of alcohol/beer/wine.
- Fixed seating is available in Davis Auditorium and the Theatre. Use of the gym requires client to separately rent chairs for seating.
- Fees are per day.
Small events
Location: Davis Theater,
Capacity: Up to 185 total people each ceremony)
Price:
- $1,040 (one ceremony) per day
- $2,080 (multiple ceremonies)
Package Services Include
- Up to four (4) hours of ceremony time; Rehearsal must be within 48 hours of event
- The college will provide access to one (1) holding space location for participants (room TBD based on availability)
Medium events
Location: Theater
Capacity: Theatre, up to 394 total people each ceremony
Price:
- $2,780 (one ceremony) per day
- $5,560 (multiple ceremonies)
Package Services Include
- Up to six (6) hours of ceremony time; Rehearsal must be within 48 hours of event
- The college will provide access to one (1) holding space location for participants (room TBD based on availability)
Large events
Location: Gymnasium
Capacity: Up to 900 total people each ceremony)
Price:
- $13,960 (one or multiple ceremonies) per day
Package Services Include
- Up to eight (8) hours of ceremony time; Rehearsal must be within 48 hours of event
- The college will provide access to two (2) holding spaces for participants (Room TBD based on availability)
All packages include the following standard or mandatory facility services
- One (1) county police officer is required for the duration of the event (not to include time for setup and takedown) and must be arranged directly with Westchester County (additional fees apply)
- The college will post your event name/logo on electronic signage at the college campus entry points (day of event)
- The college will provide security personnel for public safety and to welcome guests and assist by providing directions around campus
- The college will provide facilities and custodial personnel for setup, takedown, and assisting to keep outside and inside spaces clean
- Optional use of up to four (4) tables and eight (8) chairs provided by the college and setup by college personnel for check-in/registration/welcome booths
- Optional use of up to two (2) podiums and ten (10) chairs for the stage
Optional Add-on Services
- Overnight indoor storage that is equivalent a standard classroom at the discretion of the Physical Plant/Security and approved/assigned in advance ($500)
- Overnight parking at the discretion of the Physical Plant/Security and approved/assigned in advance ($1,000)
*Large: Custodial needs 4-5 hours for set up and 4-5 hours for break down (banners, floor, stage, chairs)