Clubs-Orgs-PP

4 Advisors for clubs are volunteers and cannot receive monetary compensation for their services. Staff members in the Department of Student Involvement shall serve as the advisors for all Student Organization including the: Student Government Association, Westchester Events Board, Power 88.1: The New Sound and The Viking News. 2) 3) In an effort to ensure that each student officer has the skills and knowledge to be successful in their roles, yearlong training and support is offered by the Department of Student Involvement. CLUB AND ORGANIZATION TRAINING & SUPPORT Members of the faculty, staff, or administration serve as advisors for all student clubs and organizations. They offer guidance and support to student-run groups. Advisors Each month, the Department of Student Involvement sends a Club and Organization Bulletin to all student officers and advisors. These bulletins include information on upcoming events, deadlines, college happenings, and other important information. Monthly Bulletins Student Involvement offers several opportunities for officers to better prepare them to take on their leadership roles. All officers are required to attend two workshops in their first semester as an officer: Trainings • Clubs : Club Officer 101 Workshop • Organizations : Tier 1 Summer and Winter Retreats • Clubs and Organizations : Title IX Sexual Assault Prevention Workshop Students and advisors can meet by appointment with any member of the Student Involvement staff. They can ask questions about travel, event planning, budgeting, group dynamics etc. To schedule an appointment email getinvolved@sunywcc.edu. Meetings with Student Involvement Club officers can also opt to attend the annual Club Officer Retreat held during the fall semester. At the fall retreat, club officers will participate in a variety of high-energy, engaging, and informative activities learning the policies and procedures for student clubs. Officers will also learn skills and knowledge they will need to be skilled leaders of their groups. Students will also have valuable networking time with officers from other clubs as well as with the leadership of the Student Government Association. All expenses will be paid for by the Department of Student Involvement and Student Government Association. Organization officers (Student Government Association, Westchester Events Board, Viking News and Power 88.1: The New Sound) are required to attend a summer and winter retreat. These retreats function much in the same manner as the club officer retreat, but will be specifically tailored for the leadership of the four student organizations. Clubs have the right to petition the SGA Finance Committee for funds. Funding is not guaranteed for clubs and it is up to the discretion of the SGA. Organizations are typically given established percentages of the student activity fee as determined by the Faculty-Student Association Board of Directors. The budget process will occur each semester, in November and in March. At this time, notifications will be sent to all clubs as to: (a) the materials that must be submitted to request a budget for the next academic semester; and (b) the deadline to submit these requests. Following the deadline, the Student Government Association Finance Committee will meet to review and discuss each request. The Student Government Association Finance Committee will approve a “bottom-line budget” for each club. A “bottom-line budget” indicates the total budgeted amount allocated to a club for use during the next semester. Line-items will be created for clubs by the Student Government Association Treasurer and Director of Student Involvement. Budget Request Process 1) 2) CLUB BUDGETING Clubs may not exceed their allocated budgets. All clubs should budget for all events and expenses they anticipate incurring during each semester. This includes: trips, programs, supplies, etc. General Budget Policies 1) 2)