Clubs-Orgs-PP

1 Students should complete the New Club Packet via www.sunywcc.edu/clubs. In order to become a recognized club, interested students must: (1) draft a constitution that will serve as their official operating charter; (2) recruit a faculty/staff advisor and potential club members; and (3) receive approval from the Student Government Association. All completed documents may be submitted via email to getinvolved@sunywcc.edu. The Student Government Association will be notified that a proposal for a new club has been submitted. Using policies and procedures that incorporate the spirit of equal access and opportunity, the SGA may recognize and incorporate clubs into their Association. If recognized by the Student Government Association, the club will have all the rights and responsibilities detailed in this packet. If the Student Government Association does not recognize the club, the prospective club may resubmit the following semester. The Student Government Association typically reviews new club proposals on a rolling basis. Clubs may meet in person, virtually or in a hybrid manner. The Department of Student Involvement will collect virtual meeting information if a club chooses to meet virtually.The Department of Student Involvement will reserve a club meeting room if a new club chooses to meet in person. All in person meetings must follow campus COVID safety guidelines. Procedure for Initial Recognition 1) 2) 3) 4) 5) Student Group Definitions A STUDENT CLUB is a student-run group of like-minded students who have gathered to explore, celebrate and share in a common purpose. They have created a formal operating charter, known as a club constitution, with a unique mission and receive formal approval from the Student Government Association. Clubs receive support from members of the faculty, staff, or administration who serve as club advisors. The student community at Westchester Community College is rich in diversity and its ability to create a sense of belonging for all students. Its demographics represent a wide array of individuals who have an even wider variety of interests and hobbies. Students are encouraged to participate in clubs and organizations to be actively involved in the college community. A STUDENT ORGANIZATION is a student-run group that has received approval by the Department of Student Involvement (DSI) for their operating charters. Student organizations typically receive a percentage of the student fees, as determined by the Faculty Student Association (FSA). Student officers of organizations receive support from the staff in Student Involvement who serve as their advisors. Currently the college has four student organizations referred to as TIER 1 organizations. The organizations are as follows: Student Government Association (SGA), Westchester Events Board (WEB), Power 88.1: The New Sound and The Viking News. CLUB & ORGANIZATION RECOGNITION Clubs and organizations must adhere to the policies and procedures set by the Department of Student Involvement and the Student Government Association. Clubs and organizations must adhere to the Student Code of Conduct. Failure to follow these policies as detailed in this document may result in sanctions ranging from a formal warning to loss of recognition as per policies found in the Student Code Conduct. In order to maintain recognition, student clubs must meet the following requirements: Procedure for Maintaining Recognition 1) 2) a. b. c. d. e. Every club officer is required to attend all trainings hosted by the Department of Student Involvement, including but not limited to: · Club Officer 101 Workshop · Title IX Sexual Assault Prevention Workshop For the fall 2021 semester, training will take place online. If officers are unable to attend, officers will be required to make up the training. Register with the Department of Student Involvement, in both the fall and spring semester; failure to do so by the semester deadline will result in the immediate suspension of all club activity, budget, and possibly dissolution of the club until completed. Have at least three (3) club officers. Specific roles are determined by each club. Examples include: President, Vice President, and Student Administrator (would assume both treasury and secretarial roles). One person in a club cannot hold two officer positions. Submit a list of officer names, student IDs and emails to the Department of Student Involvement each semester https://forms.gle/Uy7jMM2mnFi8L7beA