Clubs-Orgs-PP

18 The Student Code of Conduct is in effect for all Student Life sponsored trips, regardless of location, duration, etc. Student behavior must align with the expectations and requirements set forth in this document. Violations to the Student Code of Conduct will be adjudicated accordingly. Alcoholic beverages, recreational drugs, and any illegal substances as defined by the state of New York may not be sold or served to students, or used or consumed by students, or brought by students on any Student Life sponsored trip unless express written approval is given in advance of the trip by the Associate Dean of Student Life. Once a student has submitted their individual paperwork to attend an off-campus trip, the student will be considered committed to attend. If the student is unable to attend or fails to attend a trip, a hold will be placed on their academic record for any monetary value that the Faculty-Student Association was not able to be reimbursed as a result of their non-participation on the trip, i.e. airline tickets. The hold will be lifted after the student reimburses the Faculty-Student Association for the full amount. Students who engage in behavior that violates the Student Code of Conduct may be required to return home immediately at their own expense. Westchester Community College and/or the Faculty-Student Association will only pay for hotel room stays and will not pay for incidental charges related to a hotel stay on a Student Life sponsored trip, unless previously approved in writing by the Director of Student Involvement. Incidental charges can include, but are not limited to: room service, in-room movies, damage to rooms, etc. (a) Some hotels may require students/staff to leave a credit card upon check-in to cover incidental costs incurred during the stay. The student or staff will be responsible for providing this and will not be reimbursed for any incidental charges they incur. 1) 2) 3) 4) 5) Student Responsibilities for Student Life Students may bring non-student guests on certain Student Life sponsored trips with approval from the appropriate Student Life Department Director. Approved guests will be required to sign the Liability Release Form and must appear on the List of Participants form. Guests are not permitted to attend overnight trips. Guests aged 17 and under are prohibited from participating in any Student Life sponsored trip. c. Per the Student Code of Conduct, Section IV, Violations, “Any violations to the Student Code of Conduct committed by guests, friends, or family members invited to the campus, on a college sponsored trip, or on behalf of a student. Students are responsible for informing their guests, friends or family members about campus regulations and conduct policies. 1) 2) 3) Non-College Affiliated Guests Participating in Student Life Sponsored Trips* * These policies are suspended until further notice When students are travelling, clubs and organizations may request meal cash advances. Clubs may also pre-arrange dining at restaurants where meals are pre-paid by the FSA. Meal cash advances will be issued to club/organization advisors in the form of a check. It is the advisor’s responsibility to ensure that students receive their cash advance and that they are informed of the cash advance policies and procedures. Advisors will be responsible for returning all funds (in the form of itemized receipts or unused cash) upon return from the trip. To request a meal cash advance, advisors must complete the Cash Advance Request Form http://www.sunywcc.edu/cms/wp- content/uploads/2014/03/Cash-Advance-Request-Form-SGAFUF-07-22-15.pdf, complete a Purchase Order form, and meal per diem requests must be submitted fourteen (14) days or more prior to the trip’s departure. Meal cash advances should not exceed the following amounts for each meal, per day: (a) Breakfast: $10 (b) Lunch: $20 (c) Dinner: $30 1) 2) 3) Meal Cash Advances