Clubs-Orgs-PP

17 Approved Modes of Travel Faculty-Student Association of Westchester Community College Vans: (a) The Faculty-Student Association has vans available for use by Student Life departments. For more information about the policies and procedures governing use of the Faculty-Student Association fleet, visit www.sunywcc.edu/clubs. (b) Student travel using Faculty-Student Association vans will transport students to and from the Valhalla campus. Individual stops to a student’s home or other locations are generally prohibited. Mass Transit & Ride Share Services: (a) Buses, trains, planes, taxis, rideshare services, and other forms of mass transit are generally permissible as means to transport students for college trips. Personal Vehicles: (a) With prior approval, a student may use their personal vehicle for single day trips that are less than six hours in duration and within the following locations: Westchester, Putnam, Rockland, Dutchess, Orange & Ulster Counties and New York City. (b) Personal vehicles are not permitted for use on overnight trips. (c) Personal Vehicles may also be used to transport students to a mass transit site in the aforementioned locations. Non Faculty-Student Association Rental Vehicles: (a) With prior approval, a Trip Coordinator may rent a vehicle to use on an approved trip. (b) The Trip Coordinator is the only individual allowed to operate the rented vehicle (c) Additional insurance offered by the rental company must be purchased for the duration of the trip. 1) 2) 3) 4) The club or organization should not make or commit to purchases, but prepare the documents needed so that the Department of Student Involvement and/or the Faculty- Student Association may process the purchase. The club or organization officers and Advisor should take the lead when planning and preparing for off-campus travel. The advisor or a designated campus employee must travel with the student group unless written permission is granted by the Director of Student Involvement or student involvement staff designee within fourteen (14) days prior to departure date. Some club and organization sponsored trips will allow students a maximum of two (2) outside guests at least ages 18 and older to travel.* *This policy is suspended until further notice. Children ages 17 and under are not permitted to participate in any trip, on or off-campus, at any time unless permission is given at the sole written discretion of the Associate Dean of Student Life. International travel for clubs and organizations is prohibited. Clubs and Organizations may only travel in the continental United States. 10) 11) 12) 13) 14) 15) All non-club and organizations are responsible for compiling and completing all necessary travel paperwork and obtaining their individual Department approvals prior to submitting a van request form. Faculty-Student Association Van Fee Schedule When completing the off campus travel packet, those requesting Faculty-Student Association vans must calculate their intended mileage. A fee will be assessed for use of the van based on round trip mileage as detailed below. Mileage Cost 0 – 50 $20.00 51 – 100 $40.00 101 - 200 $75.00 201 + Additional fees will apply. See example below. Examples: 52 miles = $40.00 252 miles = $75.00 (200 miles) + $40.00 (52 miles) = $115.00 303 miles = $75.00 (200 miles) + $75.00 (103 miles) = $150.00