Clubs-Orgs-PP

13 To host a movie event, clubs must first check www.swank.com to see if the movie is available. If it is available, clubs and organizations may complete an event registration form, wait for approval, and a member of the DSI team will assist in purchasing the rights. The link can only be provided for up to 500 people for a 24 hour period. For a crowd size of less than 200 people, the licensing fee is $500 plus a $20 digitization fee for each screening. For a crowd size of 200-500 the licensing fee is $750 plus a $20 digitization fee for each screening. The Department of Student Involvement can assist clubs in obtaining the rights for a film. Purchasing movie rights is a minimum of a 2 week process. 1) 2) 3) Virtual Screening Events During Final Week of Semester and Class Breaks Policy All clubs and organizations are prohibited from holding any events during the last week of classes each semester and during the winter and summer recesses and when the college is closed. This includes in-person and online club meetings, on-campus events and off-campus travel, unless otherwise approved in writing by the Director of Student Involvement. To request an approval, email getinvolved@sunywcc.edu fourteen (14) days prior to the end of the semester. Alcohol Policy Approved off-campus student events that receive prior written approval from the Vice President of Student Access, Involvement & Success. 1) Per the College’s Drug & Alcohol Policy, students are expressly prohibited from selling, dispensing, or consuming alcoholic beverages on Westchester Community College property, in Westchester Community College facilities, or at Westchester Community College activities or events, both on- and off-campus, inclusive of off-campus travel. Exceptions may be approved under the following circumstances only: Sale of alcohol at an approved student event shall be limited to beer, wine (including champagne), and hard cider. No alcoholic beverages other than these three types, including any other liquor or spirits may be served or sold at any event. The type of alcoholic service is limited to a cash bar; open bars are prohibited. The approved student event must have a purpose other than the consumption of alcoholic beverages and alcoholic beverages may not be used for drinking games or as contest prizes. Advertising for an approved event that includes the pre-approved sale of alcoholic beverages may not suggest or indicate the availability of alcoholic beverages, nor may it suggest an event purpose associated with consumption of alcoholic beverages. The venue chosen for an approved student event held off campus at a commercial business must be a venue whose primary purpose and business is not the sale and service of Alcoholic Beverages. For approved student events held off campus where alcoholic beverages are sold or served, the venue where the approved student event is to be held, or catering business serving the alcoholic beverages, must assume all liability with regard to the sale or service of alcoholic beverages either under proper local and/or state licenses and permits and liability insurance or personal liability. a) b) c) d) e) Off Campus Banquets, Retreats, & Facility Rentals Only the Faculty-Student Association, with the cooperation of the Department of Student Involvement, has the authority to negotiate contracts with outside venues for large scale banquets, retreats, etc. Club advisors and their students are not allowed to enter into agreement for any off-campus function without the written consent of the Director of Student Involvement and all agreements/ contracts for use of off-campus functions are left to the ultimate discretion of the Executive Director of the Faculty-Student Association. Tabling and Promotion In order for clubs and organizations and outside community organizations/business to promote themselves, the Department of Student Involvement has allotted table space in the Student Center. Tabling Policy Table space is available to recognized student clubs and organizations and campus departments. 1)