Clubs-Orgs-PP

12 Clubs may order food for their members up to three (3) times a semester. Clubs may choose to order GrubHub or DoorDash gift cards (choose one). Each club member may receive up to a $20 value in gift card. The club advisor must complete a Purchase Order with the club members names, email addresses to receive the gift card, type of gift card needed, and date needed. Club advisors may receive gift card(s) as well if they will be in attendance. 1) 2) 3) 4) Virtual Events In order to support club’s missions in building a sense of community among their members, clubs and organizations will be permitted to order food for virtual meetings, contingent on the following items: Pizza Orders All orders must be submitted via the Pizza Order Form by the Tuesday prior to the meeting/event date, no later than 1:00 pm. Late orders will not be accepted. Access the pizza order form by visiting: http://www.sunywcc.edu/student-services/pizza-order/. All orders will be delivered to the main lobby of each building. Deliveries will not be made to your meeting room. Provide accurate contact information when filling out the Pizza Order Form. The form may only be completed by the club advisor or registered club officers. At the time the order is placed, a club or organization’s budget will NOT be charged. Clubs MUST submit a Purchase Order and the original receipt with tip for the pizza order immediately following the meeting or event or club funds will be frozen. NOTE: Clubs and organizations are responsible for ensuring they have sufficient funds for food orders. Clubs are responsible for obtaining any lost receipts by calling the pizzeria directly. Please add a tip on the card used for purchase when signing the receipt for the pizza order. NOTE: Never pay the tip in cash, you will not be reimbursed for this money. Clubs and organizations may not call the pizzeria to place a new order on behalf of their club, or to modify an existing order. All communication with the pizzeria will be coordinated by the Department of Student Involvement. 1) 2) 3) 4) 5) 6) Clubs and organizations may order pizza through the Department of Student Involvement for their in person club meetings and events. If Faculty-Student Association Dining Services cannot accommodate a request, a club or organization must receive written confirmation. This is the only time a club or organization may contact an outside service for catering. A special Club Catering Menu has been created by Faculty-Student Association Dining Services. It can be accessed by visiting www.sunywcc. edu/ clubs. This menu has special options and reduced pricing only available to clubs and organizations in good standing. To order food from Faculty-Student Association Dining Services, clubs will need to submit the Catering Request Form found at www.sunywcc. edu/clubs. At the time the order is placed, a club or organization’s budget will NOT be charged. Clubs DO NOT have to submit a Purchase Order for orders placed with FSA Dining Services. Clubs will be charged for orders placed with FSA Dining at the end each month. Note: Clubs and organizations are responsible for ensuring they have sufficient funds for food orders. 2) 3) 4) 5) Film Showings In order to hold a public screening of any film on campus, the rights to hold the screening must be obtained from a film distributor. A licensing fee is usually required to acquire film rights. Licensing fees for films can range from around $50 to $1,000+. Renting or buying a DVD or video only covers the right to show the movie in a private home and does not cover the right to show it on campus, this includes in classrooms or movies taken out of the Library. The Department of Student Involvement can assist clubs in obtaining the rights for a film. Purchasing movie rights is a minimum of a 2 week process. 1) 2) 3) On-Campus Screening