Clubs-Orgs-PP

9 FUF Account Policies If all the budgeted funds are expended in the Student Government Association account, then the club should look at available funds within their FUF accounts to fund future activities and events. Any and all decisions on the disbursement or use of FUF funds should be voted on by the membership of the club or organization with input from the Advisor. Requests to use FUF funds should be made directly to the Faculty-Student Association with the FUF form (http://www. sunywcc.edu/cms/wp-content/uploads/2014/03/Check-Request-Form-1.pdf) The Department of Student Involvement will pull from FUF funding accounts if a club’s budgeted money is over spent. 1) 2) 3) 4) Bake/Food Sales Bake sales are permitted on campus only when the following criteria are met: Club members may provide pre-packaged items such as cookies, brownies, breads, candy, etc. as long as complete nutritional information and ingredient listings are on the package or available upon request. Homemade baked items are not permitted. Items such as sandwiches, soups, hot entrée items, or other items “prepared on-site” are not permitted. Cash boxes are available in the Department of Student Involvement for club and organization use. All money collected from approved baked/pre-packaged sales must be deposited in the Faculty-Student Association after each day of the sale. 1) 2) 3) 4) The funds given to the clubs by the Student Government Association should be the primary means of making appropriate and authorized purchases. Funds from a club or organization’s budget (funds derived from the proceeds of the student fees) cannot be transferred to a club or organization FUF Account for any reason. Clubs and organizations may not solicit donations from outside business, agencies, companies, etc. unless approved by the college’s Foundation prior to the start of the fundraising activity. Clubs and organizations are encouraged to meet with a member of the Department of Student Involvement to discuss their fundraisers to ensure compliance with all college policies. All monies collected by a club or organization must be deposited with the Faculty-Student Association the same day it is collected. A Cash-Check deposit form must be completed prior to going to the Faculty-Student Association office. ( http://www.sunywcc.edu/ cms/wp- content/uploads/2014/03/Cash-Check-Deposit-Report-1.pdf) The Faculty-Student Association will safeguard and maintain accounting control over the fundraised monies. These monies will be placed into FUF accounts and can be accessed by clubs and organizations at any time. An FUF request form must be completed and sent to the Director of the Faculty-Student Association in writing. ( http://www.sunywcc.edu/cms/wp-content/uploads/2014/03/ Check-Request-Form-1.pdf) If at any time, for any reason, a club with a FUF account is dissolved, any remaining balances in the FUF account becomes the property of the Student Government Association. 3) 4) 5) 6) 7) 8) 9) Raffles Clubs and organizations are prohibited from sponsoring any raffle or games of chance in which money is exchanged. Failure to comply with this policy may result in immediate revocation of a club or organization’s charter. For more information contact the Department of Student Involvement. GENERAL CLUB POLICIES AND PROCEDURES On-Campus Meeting and Events All recognized clubs and organizations have the right to host on campus meetings and events. In order to ensure the equity of resources and the safety of students, the following policies and procedures are in place.